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ILF Scotland - Mainstreaming and Equality Outcomes Report 2022-24

Type of document: Other reports

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Published: April 26, 2022

ILF Scotland Board Meeting
Tuesday 26 April 2022

Agenda Item
Paper BD.260422/7

Mainstreaming and Equality Outcomes Report 2022-2024 (APPROVAL)

Directorate: Policy , Improvement & Engagement / Governance
Author: Linda Scott

Foreword

We are pleased to introduce ILF Scotland’s second Mainstreaming and Equalities Outcome Report, which outlines how we will continue to work to deliver our equalities duties and achieve our vision that all disabled people, and those with a long-term health condition, can access the support they need to lead an independent life. Our Strategic Plan 2020-23 ‘Hope & Ambition’, Delivery Plan 2020-23 and our suite of policies demonstrate our commitment to promoting equality.

This document highlights the progress we have made in delivering our 2021-22 equalities outcomes and confirms our equalities’ outcomes for 2022-24 and the actions we will take to achieve them. We will review our progress and planning relating to equalities on an annual basis.

The continuation of COVID-19 emphasised the effect of some of the social and economic inequalities within our nation and our communities. Evidence exists to show how the pandemic has disproportionately affected people with protected characteristics, economically and in relation to their ability to access necessary services. In our previous report, we identified a resultant increase in mental health issues across all age groups, but particularly in the older and younger population who reported experiencing significant feelings of loneliness and isolation. These issues directly affected a number of our recipients in both our 2015 and Transition Funds.

As an organisation, we continuously strive to play our part in the wider equalities agenda and to improve our performance in relation to equalities across every part of our business. We have made progress in the last year but we are aware of the work we still need to do. We will continuously strive to strengthen our approach and to achieve equality outcomes, providing evidence of our achievements and of the work we do with our partners to support and promote equalities in a wider context.

As a fair work organisation working with disabled people, we regularly review our working practices to ensure that equality, diversity and inclusion are at the centre of our decision-making. Our Board and staff group are diverse and well informed and we will continue with this working strategy as we begin to emerge from this pandemic and beyond.

In this report, we set out our equality focus for the next two years.

Susan Douglas Scott CBE, ILF Scotland Board Chair
Susan Douglas Scott signature

Susan Douglas Scott CBE, ILF Scotland Board Chair

Peter Scott OBE, ILF Scotland CEO
Peter Scott signature

Peter Scott OBE, ILF Scotland CEO

Contents

  1. About Us 6
  2. Introduction 6
  3. Legal Framework 6
  4. Mainstreaming the Equality Duty in ILF Scotland 8
  5. Communication and Engagement with our Recipients 10
  6. Our Staff 13
  7. Report on Progress against Outcomes 2021 - 2022 14
  8. Equalities Outcomes 2022-24 15
  9. Board Diversity Duty 17
  10. Employee Information 18
  11. Equal Pay Gap Information 19
  12. Equal Pay Statement 21
  13. Recruitment and Employment Practices 21

Appendix 1: Progress against Outcomes 2021 - 2022 23

1.  About Us

ILF Scotland is a Non Departmental Public Body (NDPB), governed by a Board of Directors, appointed by and accountable to Scottish Ministers. It operates as a discretionary fund providing financial awards to approximately 4,000 disabled people in Scotland and Northern Ireland to help them live independently. The 2015 Fund enables individuals to pay for support so that they can live with control, choice and dignity in their homes and within their local communities.

The Transition Fund for 16-25 year-olds, provides grants, for up to one year, to support young disabled people to improve their independence and participate more in their communities.

ILF Scotland employs 66 people, 62 in Scotland and 4 in Northern Ireland. This comprises of 39 support staff in the Livingston office, 23 home-based assessors in Scotland and 4 in Northern Ireland. We actively recruit colleagues with disabilities and long-term health conditions and four of our seven Board members who identify as disabled.

2.  Introduction

This is our second Equalities Outcomes and Mainstreaming Report. In this, we report on our progress against our equalities outcomes for the period 2021 to 2022 and demonstrate our commitment to equality as a provider of public services and as an employer. The report sets out our equality outcomes and actions for 2022-24.

3.  Legal Framework

The Equality Act 2010 sets out the ‘general equality duty’ for all public authorities who must have due regard to:

  • Eliminate unlawful discrimination, harassment and victimisation and other prohibited conduct.
  • Advance equality of opportunity between people who share a relevant protected characteristic and those who do not, particularly by removing or minimising disadvantage; meeting the needs of particular groups that are different from the needs of others; and encouraging participation in public life.
  • Foster good relations between people who share a protected characteristic and those who do not.

The Equality Act 2010 also lists nine protected characteristics and defines direct and indirect discrimination as:

‘Where someone is treated less favourably according to a protected characteristic or could be disadvantaged compared to someone who does not share that protected characteristic.’

The protected characteristics are:

It is against the law to discriminate against anyone because of these characteristics. At ILF Scotland we recognise and understand how unequal treatment under any characteristic impacts on people and particularly those who are living with more than one or multiple protected characteristics.

ILF Scotland must comply with the Equality Act 2010 (Specific Duties) (Scotland) Regulations 2012 and the specific duties designed to help Scottish public authorities meet the general duty. Regulation 4 of the specific equality duties requires that we base our Equality Outcomes on evidence, and involvement of equality groups.

The Equality and Human Rights Commission (EHRC) regulate performance against equalities duties. From April 2020, ILF Scotland is required to report on the areas outlined below, every two years, apart from the Statement on Equal Pay, which is every four years. In addition, we have a duty to publish diversity information about our Board members. We are required to publish our report on progress to achieve our equality outcomes by 30 April 2022.

This report meets our general and specific duties under the Equality Act 2010 and outlines:

  • Mainstreaming the Equality Duty in ILF Scotland
  • Report on Progress
  • Board Diversity Duty
  • Employee Information
  • Gender Pay Gap Information
  • Statement on Equal Pay (covering sex only)

4.  Mainstreaming the Equality Duty in ILF Scotland

4.1  Introduction

Mainstreaming equality and diversity is a long-term, strategic approach to ensure that equality, diversity, and inclusion sit at the heart of organisational culture and strategic and operational delivery. ILF Scotland aims to contribute positively toward achieving an equal, inclusive and just society. We will work in partnership with the Scottish Government and other organisations to do this. We commit to continuing to embed good practice in equalities across our organisation. We will continue to aim for greater diversity in our workforce and will benchmark with other public authorities to learn and further embed equalities within our strategic and operational activities.

We have the commitment, encouragement and support of our Board and our Senior Management Team to make sure that all members of our staff understand, accept, and embrace equalities across every part of our organisation and in the services we deliver. We believe that mainstreaming equality has many benefits including helping us to:

  • Put equality at the heart of everything we do.
  • Embrace diversity across our organisation.
  • Attract and retain a motivated workforce, rich in talent, skills and experiences.
  • Continually improve the way in which we deliver our services, making sure they meet the diverse needs of our recipients.
  • Be more inclusive and better engage with those most excluded from society.
  • Improve our performance.
  • Deliver our Strategic and Delivery Plans.

At ILF Scotland, we believe that we perform strongly in embracing our equalities commitment and work hard to implement the principles of equality. We are keen to learn from our achievements and continuously improve our performance in this area. Since publishing our first plan in April 2021, we have delivered various initiatives aimed at improving and mainstreaming equalities including strategically placing staff well-being, equality, diversity, inclusion, flexibility and development at the heart of our business strategy. We acknowledge the need to improve further in terms of reporting on outcomes and delivering on equality plans.

4.2  Partners

Key partners in our approach to equality include the Scottish Government and NDPB HR network and forum where core Scottish Government and other Public Bodies share best practice discussing equality and diversity policy and practice.

We are keen to expand and improve on our approach to working in partnership with others on equality as this will be valuable for shared learning and has the potential to act as a critical friend to our activity and projects on race and disability.

We submitted a formal response to the Scottish Government’s consultation on the Public Sector Equalities Duty Reporting Arrangements.

We took part in a consultation around gender equality, involving our Young Ambassadors.

4.3  Progress

We have made good progress in the last 12 months as discussed below.

Recipients of both our funds are disabled people. Our funding helps our recipients to access the same opportunities as others and achieve their personal independent living outcomes. We continuously review our strategies, plans, policies and practice to provide the best service we can.

5.  Communication and Engagement with our Recipients

5.1  Communication

We ensure that all our communications are free from discriminatory and unacceptable language. We make our documents available in a range of alternative languages and accessible formats, including ‘easy read’. We ensure that we co-produce any documents, marketing materials and letters as much and as often as we can with our recipients and their representatives. In 2021-22, we:

  • Published an annual Equality Duty Action Plan on our website. We distributed two newsletters, individual letters and mailouts (for those who communicate with us online) to provide policy and operational updates.
  • Updated our website regularly and the organisation’s social media daily to keep our recipients and other stakeholders up do date with the wider health and social care agenda and to ensure they were informed of the COVID-19 policy position and operational guidance.
  • Further involved our 2015 recipients, Advisory Stakeholder and Young Ambassador members in our PR and Communication campaigns. We directly involved recipients to share their experiences during the pandemic for PR and communications campaigns to highlight to the wider community and stakeholders about the impact of COVID-19 on disabled people.
  • Developed further our action plan in preparation for developing our Gaelic Language Plan.

5.2  Engagement

We implemented suggestions in 2021-22 from the findings of a survey we conducted in 2020-21 to further support our recipients during and after the pandemic.

In the 2015 Fund, we continued to apply our policies as flexibly as possible and paid out just under £387k in additional funding to pay for replacement support where normal support services could not be provided. We helped pay for additional COVID-19 related expenditure such as PPE equipment, travel, etc. We provided funding for carer respite in exceptional circumstances to avoid the collapse of care and the potential for our recipient to have to go into a care home or hospital. We carried out approximately 4,000 welfare and wellbeing calls providing support and guidance to our recipients during the pandemic.

In the Transition Fund, young people applying to the fund, reported on the continued absence of traditional statutory transition support services due to the pandemic and on the social isolation they experienced because they could not participate in their community due to the lack of day services, college attendance and activities. To support young people, we:

  • Applied our Transition Fund policies as flexibly as possible.
  • Agreed that young people could use their funds in different ways to better support them during disruption to services.
  • Extended our grant periods to allow young people additional time to complete their goals.
  • Support young people to apply during lockdown by using a variety of means, including video calling.
  • Provided young people who were digitally isolated with basic IT equipment to allow them to stay connected to friends, relatives and professional workers that were important to them.

5.3  2015 Fund Engagement

We engaged with disabled recipients and their representatives via our Recipient Advisory Group in Scotland and our Stakeholder Group in Northern Ireland. We successfully recruited more disabled recipients and their representatives to this group and members:

  • Directly input to a review of our 2015 published policies. For example, members wanted greater flexibility for ILF Scotland recipients to choose how they might use their funding so we revised our policy to offer offers increased flexibility, choice and control and to better align with the principles of Self-Directed Support. They told us they needed more advice about employing their Personal Assistants and acting in the role of Award Manager so we produced a revised ‘Employer Support Information Note’, ‘Self- Employed Factsheet’ and ‘Your Responsibilities Guide’.
  • Co-produced our Action Plan for 2021-22, which sets out how we will achieve our ‘Charter for Involvement’ commitments, leading to increased involvement of members in our work.
  • Directly contributed to our PR and communications campaigns and been involved in ongoing discussions about the possibility of re-opening of the 2015 Fund in Scotland and Northern Ireland.

5.4  Transition Fund Engagement

We had a busy year, making full use of online facilities to maximise the reach to disabled young people across Scotland. We:

  • Delivered 52 presentations to organisations that support young disabled people with a total of around 600 attendees.
  • Targeted young people in the areas highlighted by SIMD as those most in need and furthest from support to apply to and benefit from the fund.
  • Targeted areas where the level of applications to the fund were below that expected per head of population.
  • Made significant progress against our Corporate Parenting Plan actions as part of our Transition Fund management, directed at care-experienced young people, many of whom also have a disability or impairment. We specifically targeted organisations working with care experienced young people to raise awareness of the transition fund and the relevance to this marginalised group.
  • We Continued to strengthen and further develop our joint working with the Young Ambassadors Group of disabled young people who have received grants from the Transition Fund. We recruited additional members to the group and engaged with our Young Ambassadors in a number of areas during 2021-22, where they supported us by:
    • Contributing to ILF Scotland’s PR and communications campaigns (they were directly involved in three campaigns over the last year).
    • Participating in ILF Scotland’s online events to help promote the Transition Fund.
    • Establishing regular online meetings to discuss future engagement and co-production work.
    • Providing and collating feedback on any changes to the operation and communication of the Transition Fund for other young people.
    • Providing advice and input into areas of digital communication and accessibility for ILF Scotland’s IT and Digital Team and the wider Scottish Government User Accessibility Team.
    • Providing feedback to help us develop our approach to reporting on Gender Equality information.

6.  Our Staff

At ILF Scotland we work hard to promote an inclusive and respectful culture, where all voices are heard and valued. To continue to highlight our equality duty responsibilities, during 2021-22, we:

  • Delivered regular, compulsory, equality and diversity training to all staff with a particular focus on disability.
  • Included equality and diversity training in our Induction pack.
  • Trained all staff on unconscious / conscious bias across the nine protected characteristics on a regular basis. We believe that we all have unconscious bias and we must tackle this across our workplace to ensure equality and diversity.
  • Continued to carry out Equality Impact Assessments (EQIAs) when we developed external policies and worked towards extending EQIAs across our internal polices, plans and projects as well. We raised awareness across the organisation of our impact assessment tool and screening assessment plan and provided management with training on Equality Impact Assessment.
  • Developed our equality policies further, to ensure we treat everyone fairly in all day-to-day activities and work related decisions (recruitment, promotion, allocating work, pay, etc.) We have embraced people’s differences, as a more diverse workforce is more productive too, but we know we can do more.
  • Proactively invited applications from a diverse cohort of candidates. ILF Scotland believes the more diverse our workforce, the better the decision- making, taking into account a diverse range of ideas and cultures.
  • Actively recruited disabled members of staff.
  • Engaged our legal advisors, when appropriate, for sound advice on complex, work related, equality and diversity issues.
  • Reported on any equality duties at our management meetings as a standing agenda item.
  • Engaged with Public and Commercial Services (PCS) Union about new initiatives aimed at proactively addressing Equality and Diversity in our workplace.
  • Continued to distribute internal newsletters to staff to ensure that they were fully up to date with any organisational policy and business updates.
  • Enabled and empowered the voice of our employees through employee engagement surveys.

In 2021-22, we continued to experience the effect of COVID-19, which meant the continuation of home working and virtual meetings. Some of our colleagues

found the ongoing situation extremely challenging and so we continued to focus on protecting the mental health and wellbeing of our staff, introducing further initiatives and encouraging colleagues to talk openly about health and well- being. Colleagues continue to embrace all of this wholeheartedly and provide excellent peer support to the best of their abilities. To help address this, we:

  • Provided our staff with a wide range of mental health and resilience training and support and trained members of staff to become internal mental health first aiders.
  • Continued to encourage staff to take a half-hour each week for personal wellness.

7.  Report on Progress against Outcomes 2021 - 2022

Outcome 1: ILF Scotland’s activities are informed by a proactive approach to mainstreaming equalities, based on a programme of continuous improvement and co-production both internally and externally.

Outcome 2: ILF Scotland’s workforce is representative of the community we serve, and is well informed and empowered to support the organisation achieve its mainstreaming equalities responsibilities, which are embedded into the heart of everything we do.

Outcome 3: We are accessible to all people who have protected characteristics, and everyone that we engage with finds us to be an open and welcoming organisation.

Outcome 4: The recipient profile of ILF Scotland’s Transition Fund reflects Scotland’s diverse population and in particular those who have protected characteristics.

We made good progress in delivering our 2021-22 action plan aimed at achieving these outcomes. However, the impact of COVID-19 has continued to challenge our ability to maintain progress in mainstreaming equalities and we have yet to achieve all of our stated outcomes with some actions only partially complete or delayed. Appendix 1 to this report provides the detail of this. We have included those outcomes yet to be fully achieved along with associated actions in our Action Plan for 2022 - 24, detailed in section 8, below.

In evaluating our progress, we recognise that we still have much to do and. We will continue to upskill our staff, listen to the diversity of community voices across Scotland, and explore how we can best delivery our services in a way that impacts positively on people with protected characteristics.

As we resume our standard operations including restarting our review visits and staff returning to the office after COVID-19 restrictions are lifted, we will focus on re-imagining our services to our recipients, on employee wellbeing, and our ability to continuously improve our services to disabled people in Scotland.

8.  Equalities Outcomes 2022 - 24

Our Equality Outcomes that we will integrate as SMART Objectives into our business plan for the next two years are:

Outcome 1

Equality Impact Assessment is consistently applied across the organisation.

Action: Further embed the use of Equality Impact Screening and Assessment Practices across all business functions by providing additional awareness and practice training to Managers by the end of Q2 and again by the end of Q4 in 2022-23.

Outcome 2

The Transition Fund has an appropriate reach across all eligible disabled young people in Scotland.

Action: Continue work to analyse the reach of the Transition Fund during 2022- 23 across all protected characteristics and taking account of poverty and geography so that by the end of 2024 we can confidently say that we reach all eligible young people in Scotland that require assistance in their transition, engaging with groups of young disabled people with protected characteristics that are underrepresented.

Outcome 3

Our services are targeted and appropriately tailored to our customers with one or more protected characteristics, taking account of those from a disadvantaged socio-economic background.

Action: Develop comprehensive customer feedback mechanisms to capture information about people who access our services who have multiple characteristics under the Equalities Act and include those people who experience poverty and work with them / representative parties to better target and tailor our services by the end of 2023.

Outcome 4

We provide comprehensive monitoring and reporting on protected characteristics in line with good practice guidance.

Action: Amend our forms and systems to provide better equalities monitoring information on protected characteristics across both funds to improve our monitoring and reporting practices, taking account of any revised guidance from Scottish Government following the recent consultation by the end of 2024.

Outcome 5

Our Communication Strategy appropriately reaches those people with protected characteristics and commits to ensuring improved access across our services and information.

Action: Complete the Communications Strategy to include appropriate commitments in Q2 2022/23 and publish this by Q3.

Outcome 6

We work with, learn from and benchmark with similar public authorities to help us to promote equalities in a wider context.

Action: Reach out to and engage regularly with relevant public bodies to improve the reach of our equalities actions by the end of 2023.

Outcome 7

Our workforce is diverse and representative of the communities we serve.

Action: Develop additional HR initiatives to ensure the representativeness and diversity of our workforce by the end of 2024.

Outcome 8

Colleagues will be supported in the event that personal circumstances, impairment, or a long-term health condition means they require adjustments to their work or workplace

Action: Introduce a voluntary Employee Passport Scheme to the ILF Scotland workforce by the end of Q2 2022/23. (An employee passport provides a framework for the workforce to have a discussion with line managers to discuss and agree any work-related adjustments that may be needed by someone with an impairment, long-term health condition, or in the light of their personal circumstances.

These outcomes will guide our progress and direction. Our Equalities Committee will review progress at each quarterly meeting to ensure we remain on track.

We will update them as required in response to progress or any relevant unplanned and unforeseen national and international events. We will report against or progress in 12 months to our Board and publish a revised Outcomes report at the end of 2024.

We have set ambitious equality outcomes with the intention that we embed equality, diversity and inclusion into our strategic and annual delivery plans. Our Senior Management Team shares responsibility for promoting and embedding equality in our plans, projects and operations processes.

Our Board approved our equalities outcomes and Board members understand that the Board is responsible for providing the necessary scrutiny to ensure that we meet our duties and consider potential equality impacts as part of our corporate decision-making.

Like other non-departmental public bodies, we adjusted our planning and operations in response to the impact of COVID-19 and as we move into the planning and delivery of operations for 2022 - 24, we will prioritise delivery actions that are realistic and proportionate in the current financial climate and in our business recovery and resumption from COVID-19.

9.  Board Diversity Duty

Board Diversity 2020 The Gender Representation on Public Boards (Scotland) Act 2018 sets an objective for public boards that they have 50% of non-executive members who are women. ILF Scotland has worked proactively with the Scottish Government for a number of years to improve the diversity and gender balance of the ILF Scotland Board. We have achieved greater than 50% female representation on our non-executive Board since 2015 and have sustained this position through to 2022, with 57% of board members being female.

We measure the representativeness of our Board on an ongoing basis. We conducted an equality monitoring exercise with our Board and workforce in 2021, which has informed our future recruitment planning to ensure an even more diverse and equitable Board.

Ethnicity is currently under-represented on our Board. We plan to address this through future recruitment campaigns by working closely with the Public Appointments Team through Scottish Government.

ILF Scotland currently follows The Equalities and Human Rights Commission six- step good practice guide. How to improve board diversity: a six step guide to good practice | Equality and Human Rights Commission (equalityhumanrights.com)

 202020212022
Men333
Women444

10.  Employee Information

We used data capture and analysis to measure the representativeness of our workforce profile and use this information to identify improvement measures such as targeted recruitment. Our workforce monitoring data indicates that we are predominantly a white and able-bodied organisation. Our organisational demography by the end of Q4 2021-22 is staff (66) and Directors (7).

Women are well represented in the general workforce and at managerial level - 74%:26% female: male. Women are under-represented at Director / Senior Management Team Level. We plan to address this through leadership/management development, succession planning and future recruitment to senior posts.

We have a good representation of disability –20.54% self-identified as disabled. As a comparison, in December 2021 the Scottish Government reported 8.7%.

We have some representation of black and minority ethnicity - 4.10% BAME, a small decrease from our previous representation of 4.92%. In December 2021, the Scottish Government reported a figure of 2.8%.

The information we have on sexual orientation is that 1.36% of staff identify as LGBT. In December 2021, the Scottish Government reported a figure of 5.4%.

As a positive action measure in recruitment, we ask on all adverts for applicants with protected characteristics to apply for job vacancies. We are not alone in trying to meet the challenge of a representative workforce and this will continue to be a key focus of activity for next year.

The findings from our 2021 employee engagement surveys indicate (93% response rate):

  • 100% of our staff continue to work flexibly and can work remotely.
  • Life/Balance Opportunities - 98% were in control at very least ‘most of the time’.
  • Staff members welcome and use the Wellbeing ½ hour – 66.7%.
  • 100% of our staff who responded stated that ILF Scotland is a good employer.

11.  Equal Pay Gap Information

We report our pay gaps using a single measure, by comparing the average full- time equivalent earnings in 2021-22 by gender. For example, the full-time gender pay gap compares the mean and median hourly pay, excluding overtime, of men and women. It is important to note that a pay gap does not necessarily mean a difference in pay for comparable jobs or work of equal value.

Table of gender pay gap by grade

Where men and women are undertaking work of equal value, they are paid a similar hourly rate and consequently the gender pay gap is low.

Employee Profiles 2021

Pie chart of ratio of male and female employees in 2021
Pie chart of full time and part time employees (M/F)

Employee profile commentary

  • Part time working pattern is predominant  toward female.
  • During 2021, a survey explored ‘blended working’ as part of our planning in our COVID-19 recovery journey. 92% of those who responded to the survey wish to continue working flexibly with a combination of working from home and in the office.

Employee profile actions to consider

  • All recruitment campaigns should be informed by the diversity profile to identify potential for positive targeted action.
  • Consider the ‘blended working’ data to inform strategic planning.
  • Share this data with our staff group.

12. Equal Pay Statement

The Equal Pay Statement outlines ILF Scotland’s support for the principle of equal opportunities in employment.

ILF Scotland is committed to the principles of equality of opportunity in employment and believes that staff should receive equal pay for the

same or broadly similar work, or work rated as equivalent and for work of equal value. This will be regardless of their age, disability, ethnicity or race, gender reassignment, marital or civil partnership status, pregnancy, political beliefs, religion or belief, sex or sexual orientation.

To achieve this, we will operate pay systems that are transparent, based on objective criteria and free from unlawful bias.

13.  Recruitment and Employment Practices

We will use the information in this report to support and inform our recruitment and employment practice to improve our workforce equality and diversity.

Data on the current workforce within ILF Scotland is robust in terms of age and sex. Data on the protected characteristics of ethnicity, disability, religion and belief, sexual orientation and gender reassignment continues to be limited due to the numbers of staff leaving questions unanswered or stating they would prefer not to answer. Work continues to increase awareness throughout our workforce to the benefits of disclosing protected characteristic data as well as reassuring staff that this information is confidential.

The accuracy of our equality profile data is important as it can assist our Board and SMT to plan the workforce of the future and provides justification for allowable positive action to make improvements leading to a workforce that reflects the population and geographical locations we work in.

As a Public Body, we aspire to work firstly in partnership with the Scottish Government and other Public Bodies. It will be increasingly important for us to continue to work in partnership as we promote the Independent Living Fund Scotland as an employer of choice as we continue to support disabled people in Scotland and Northern Ireland.

Contact us

ILF Scotland
Ground Floor, Denholm House,
Almondvale Business Park,
Almondvale Way,
Livingston,
EH54 6GA

Telephone: 0300 200 2022
Email: enquiries@ILF.scot

Appendix 1

Table showing Progress against Outcomes 2021 - 2022

ObjectiveActions
ILF Scotland's activities are informed by a proactive approach to mainstreaming equalities, based on a programme of continuous improvement and co-production, internally and externally.Set up an Equality and Diversity Committee by the end of Q2 to benchmark ILF Scotland against comparable organisations and identify areas for improvement by the end of Q4.  

Complete. Our Equality and Diversity Committee has informed our annual staff survey, and our recruitment and succession plans with work continuing to ensure our programme of learning and development offers equal opportunity.

Embed an EQIA prompt in our project planning tool in Q1 to assist with EQIA awareness.  

Complete

Continue to raise awareness from quarter 1, across the organisation, of our impact assessment tool and screening assessment plan to embed this further, which will enable us to apply good equality practice across the organisation.  

Partially Complete

Provide further staff training to Managers during 2022/23 to encourage good practice in equalities and the mainstreaming of equalities across all business functions and staff teams.
 
Partially Complete
 
Management Team Awareness raising held in November 2021.
 
Complete
 We have improved our ongoing service delivery in response to feedback from the COVID-19 recipient feedback survey.Draw up an action plan following the analysis of the recipient feedback survey responses in quarter 1 and implement these in quarter 2.
 
Complete
 We have taken positive action to improve the diversity of our workforce to ensure that it is representative of the community we serve.We will use our diversity profile to inform recruitment campaigns during 2021/22 to identify potential for positive targeted action and monitor any resultant change / success at the end of quarter 4.
Partially Complete. Equalities elements included in recruitment campaigns from job advert stage. Further development work required.

Our Equality and Diversity Committee will inform our annual staff survey, our programme of learning and development, and our recruitment and succession plans and will be in a position to report on
these at the end of quarter 4.
Complete
We are accessible to all people who have protected characteristics, and everyone that we engage with finds us to be an open and welcoming organisation.We will produce a communication strategy by the end of quarter 2, which will set out how we will specifically target people who have protected characteristics with our communications over quarter 3 and 4.
 
Partially Complete
Communication Strategy production delayed. Rescheduled for Q2 2022- 23.
We are developing our communication strategy to specifically target people who have protected characteristics.
 
Short life working group to assess accessibility of publications established. Further development work required. We have staff booked onto courses in Easy Read with a view to creating, updating and publishing additional key policies and documents, including our Privacy Notice in accessible formats.
The recipient profile of ILF Scotland’s Transition Fund reflects Scotland’s diverse population and in particular those young disabled people who have protected characteristics.We will work to gain a better understanding of the profile of our Transition Fund recipient base during quarter 2 and 3 and will develop responses to address any under- representation from quarter 4 onwards.
 
Complete
 
Targeted work in key geographical areas of recognised deprivation and underrepresentation and with corporate partners within these areas to help increase uptake in applications from groups that are traditionally more difficult to engage with.

In quarter 3 and 4, we will identify community partners / groups that can help us access different cohorts of young disabled people who might benefit from the Fund.
 
Complete. Targeted work within the deaf community. Commenced work on the corporate parenting action plan drawing in CAHMS & care- experienced young people and young people with mental health impairments.
Our staff will be supported to work flexible hours and in flexible ways including working from home that suits individuals and allows them to achieve a good home life and work balance.We issued a survey in quarter 2 to explore ‘blended working’ as we plan our COVID-19 recovery journey and use this to inform our strategic planning.
 
Complete
We work with our partners to support and promote equalities in a wider context and learn from and benchmark with other public authorities.Engage with Equality and Diversity leads in the Scottish Government and identify other NDPBs that we can work collaboratively with to improve our equality and diversity initiatives and evidence of mainstreaming equality and improving diversity.
 
Partially Complete. Equality and Diversity leads contacted and list of benchmark organisations compiled.

Further development work required.
Our Stakeholder Group in Northern Ireland is more representative of the recipients of our 2015 Fund.Undertake awareness raising and recruitment exercise in quarter 3 to encourage more disabled ILF Scotland recipients to be active members of the NI Stakeholder Group.
 
Complete

ILF Scotland, Denholm House Almondvale Business Park, Almondvale Way, Livingston EH54 6GA Tel: 0300 200 2022

Email: enquiries@ilf.scot Web: www.ilf.scot

ILF Scotland Limited is a company limited by guarantee registered in Scotland Company Number SC500075. Registered office Denholm House, Almondvale Business Park, Almondvale Way, Livingston, EH54 6GA

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