FOI-180926 - Software Subscriptions and Expenditure

Freedom of Information (FOI) Request

Reference Number:

FOI-180926

Fulfilment Date:

15/10/2026

Topic:

Software Subscriptions and Expenditure

Request:

1) If Independent Living Fund Scotland maintains any of the following, please provide the current version of:

• a software asset register or application register; and / or
• an ICT or digital contract register

2) For the financial year 2025 / 26, please state the total expenditure on products and services originating from each of the following:

(a) Microsoft
(b) Oracle; and
(c) Amazon Web Services

Please include spend made through a reseller, licensing solution provider, systems integrator, managed service provider or public sector framework, as well as any spend made directly with the supplier.

3) As at 31 March 2026, please state the number of licences or subscriptions held for each of the following categories:

• Microsoft Windows (desktop and server operating systems);
• Microsoft 365 / Office;
• All other Microsoft products (including Dynamics, SQL Server and Azure subscriptions);
• Oracle database products;
• Oracle application products; and
• All other Oracle products

If licences are held under an enterprise agreement or similar arrangement that does not record a per-user count, please say so and give the metric that is used instead.

4) For the financial year 2025 / 26, please detail:

• the total expenditure on all software licences, subscriptions and cloud services; and
• a list of every software or cloud supplier on which Independent Living Fund Scotland spent more than £50,000, with the amount spent on each.

Response:

1) ILF Scotland does not currently maintain a software asset register or application register or an ICT or digital contract register.

2) For the financial year 2025 / 26:

• ILF Scotland’s expenditure on Microsoft products totalled £111,380.14;
• ILF Scotland’s expenditure on Oracle products totalled £0; and
• ILF Scotland’s expenditure on OutSystems totalled £111,390.75. This includes expenditure on Amazon Web Services. ILF Scotland are unable to break this figure down to specify expenditure on Amazon Web Services alone.

3) As at 31 March 2026, ILF Scotland had:

• 98 licences for Microsoft Windows (desktop and server operating systems);
• 89 licences for Microsoft 365 / Office;
• 5 licences for all other Microsoft products (including Dynamics, SQL Server and Azure subscriptions);
• 0 licences for Oracle database products;
• 0 licences for Oracle application products; and • 0 licences for all other Oracle products

4a) For the financial year 2025/26, the total expenditure on all software licences, subscriptions and cloud services was £309,461.75.

b) The following list details the software or cloud suppliers on which Independent Living Fund Scotland spent more than £50,000, with the amount spent on each:

• OutSystems - £111,390.75
• Microsoft - £111,380.14; and